For organizations operating across borders or dealing with international clients, your team's ability to communicate effectively in English often determines whether you land that big contract or watch it slip away.
Think about it:
Have unclear emails ever cost you a deal?
Do vague reports frequently slow down your projects?
Has a poorly written proposal ever lost you a promising opportunity?
If these scenarios sound familiar, you’re not alone. Many companies struggle with Business English writing. But it doesn’t have to be this way.
We’ve compiled a list of writing tips for working professionals learning English that can help sharpen your competitive edge in the global marketplace. Let’s take a look!
1. Invest in Targeted Language Training
One of the most effective ways to help your global team learn how to write more professionally in English is to invest in group language training programs. Not only do these programs foster a collaborative learning environment, they’re also easily customizable to meet your industry and business communication requirements.
For example, you can focus on corporate writing courses to help your team write more effective emails, reports, or proposals. Or, tailor the training to address specific written communication challenges your team encounters, such as simplifying complex technical language or adapting writing styles for different audiences.
Take it a step further by incorporating real-world scenarios from your business into the training sessions. This way, your team learns professional writing tips that are practical and immediately applicable!
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2. Implement Standardized Communication Guidelines
Give your team writing tips for working professionals, but to improve your company’s overall written communications, standards need to be set. Creating definitive style guides for business writing will help your employees learn how to write more professionally.
These communication protocols should cover key aspects of Business English writing, such as:
Rules for formatting dates, numbers, and units
Standards for headings, margins, and spaces
Guidelines for tone and level of formality
Preferred terminology and phrases
The use of active voice vs passive voice
Word count limits for different types of documents
Preferred structure for reports, proposals, and presentations.
Incorporating these protocols into a company-wide style guide will make writing consistent, high-quality content much easier and streamlined. Plus, it looks more professional!
Bonus tip: To make these professional writing tips more effective, make sure you create templates that show concrete examples of what you consider good writing. This way, your team will have a clear starting point!
3. Create a Company Phrase Bank
Business writing can be tricky for professionals who learn English as a second language. Finding the right words or phrases for different business scenarios can be particularly difficult.
That’s why one of our most recommended writing tips for working professionals is to create a bank of commonly used phrases or industry-specific buzzwords to help employees quickly find the appropriate wording for emails, reports, proposals, and other communications.
This resource simplifies the writing process and ensures all written communication remains consistent, professional, and aligned with your brand voice. No more awkward phrasing!
Bonus tip: Consider tools like Talaera’s Personal Dictionary which allows users to effortlessly access definitions, translations, and sample sentences with a simple click.
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4. Leverage Technology for Improvement
Another way to boost your team’s writing skills is to use grammar and style-checking tools, language learning apps, and writing assistants. These digital assets can significantly improve accuracy, consistency, and overall corporate writing quality by offering real-time feedback.
With these tools, your team can:
Identify and correct errors
Refine sentence structure and word choice
Maintain uniform tone and format
Build vocabulary
Streamline content creation
The best part? Many of these tools are free!
→ Learn more: Free Resources to Learn English
5. Encourage Peer Review
One of the best ways to enhance the quality of your team’s business writing is through feedback. Constructive criticism can help your team learn how to write more professionally by identifying areas for improvement, catching errors, and ensuring all communications align with company standards.
By encouraging peer review, you create a collaborative environment where team members learn from each other, gain different perspectives, and develop stronger relationships. Of course, you want to do so in a way that won’t impact productivity. To implement a peer-review system effectively, without adding extra burden:
set clear guidelines on what reviewers should focus on;
rotate review responsibilities and keep reviews brief to avoid overwhelming any team member;
implement document-sharing platforms with comment features; and
incorporate reviews into existing workflows, such as during document preparation or pre-meeting processes
Bonus tip: Encourage a culture of continuous improvement by recognizing and rewarding high-performing team members who consistently provide valuable feedback and contribute to high-quality communication.
Make Effective Communication Work for You With Talaera
Unclear emails, vague reports, and poorly written proposals can be costly mistakes—don’t let poor writing hold your team back! Use these writing tips for working professionals and partner with Talaera to help your team communicate with clarity, confidence, and impact.
Our tailored language training programs are designed to equip your team with the skills they need to excel in Business English. We will assist you with:
Creating a culture of clear and effective communication
Improving writing skills across your organization
Boosting employee confidence and productivity
Effective communication is your competitive advantage. Book a demo today to see how we can help you make the most of it!
